Executive Office Assistant

About the role

Mandarin Oriental Jakarta is looking for an Executive Office Assistant to join its Administration & General team. The role assists the Hotel Manager with all administrative tasks and reports directly to the Hotel Manager. The hotel has recently undergone an extensive renovation and is repositioned as Jakarta's most luxurious and contemporary hotel.

Key responsibilities

• Provide administrative support to the General Manager and/or Hotel Manager, including answering phones, sending faxes and writing business correspondence.
• Maintain the General Manager's calendar and attend meetings, taking minutes and following up on action items.
• Keep office correspondence organized and prepare presentations and documents for management.
• Coordinate communication between the Executive Committee, department heads and managers, and control office supplies.
• Distribute, assess and file daily information and incoming letters, draft approved memorandums and maintain the General Manager's filing system.
• Ensure tidiness, grooming standards and information security compliance, and perform other reasonable duties as required.

Required profile

• Diploma or equivalent, two-year degree or apprenticeship.
• At least 2 years of experience as a secretary or administration assistant.
• Excellent written and spoken English and Indonesian, and the ability to take minutes and dictation.
• Strong organization, prioritization and confidentiality skills, able to work under pressure and coordinate multiple tasks.

Required skills

• Computer literacy
• Excellent communication skills

What we offer

• Learning and development programmes tailored to each career stage.
• MOstay: complimentary nights and discounted room rates for colleagues and their families.
• Health benefits and wellness programmes.
• Retirement plans depending on length of service and role.