Program Administrative Assistant – Global Health Security

About the role

The Program Administrative Assistant will support the EpiC Global Health Security technical team in Jakarta, handling day‑to‑day administrative tasks, logistics, procurement, and reporting for a U.S. Department of State‑funded health initiative.

Key responsibilities

• Coordinate travel authorizations, expense reports and logistics for staff and consultants.
• Maintain electronic and paper filing systems for project documents, work plans and reports.
• Assist with planning, logistics and minute‑taking for meetings, workshops and trainings.
• Liaise with Finance and Operations to ensure compliance with procurement, allowance disbursement and financial reporting procedures.
• Support preparation of routine and ad‑hoc project reports, including weekly updates and annual work plans.
• Monitor consultant usage and ensure compliance with Indonesian regulations.

Required profile

• Bachelor’s degree in business studies, public health or a related field.
• At least one year of relevant administrative experience.
• Strong organization, attention to detail and ability to manage multiple tasks.
• Excellent written and spoken Bahasa Indonesian; good English proficiency.
• Ability to work independently and as part of a team, meeting deadlines consistently.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint