Program Administrative Assistant

About the role

The Program Administrative Assistant will support the STRIDES technical team in Jakarta, providing essential administrative and logistical assistance for project implementation. This position works closely with FHI 360’s Program, Finance, Procurement, and Operations teams to ensure smooth day‑to‑day operations.

Key responsibilities

• Provide administrative support such as word processing, filing, scheduling, and appointment confirmation for the technical team.
• Coordinate travel authorizations, logistics, and event arrangements for meetings, workshops, and trainings.
• Liaise with Procurement and Finance to ensure compliance with standard operating procedures and timely processing of financial transactions.
• Maintain electronic and paper filing systems for project documents, work plans, reports, and updates.
• Assist in preparing routine and ad‑hoc project reports, including weekly updates and annual work plans.
• Distribute project materials as directed by senior staff and take minutes during meetings.

Required profile

• Strong organizational skills with the ability to manage multiple administrative tasks simultaneously.
• Experience coordinating travel, logistics, and events in a project environment.
• Familiarity with procurement and finance procedures and the ability to follow SOPs.
• Excellent written and verbal communication in English; Indonesian nationality encouraged.

Required skills

• Word processing