Project Administration – Construction Management Support

About the role

The Project Administration role supports the Construction Management team on the DSCO Data Center program. You will ensure that all project documentation, correspondence, and daily office coordination are accurately maintained and communicated across multiple sites and stakeholders.

Key responsibilities

• Provide day‑to‑day administrative support to the Project Manager, Construction Manager, discipline leads, site engineers and other construction personnel.
• Prepare, format, register, distribute and file formal correspondence, letters, memos, transmittals and meeting notices.
• Assist Document Control in tracking incoming and outgoing documents, drawings, RFIs, submittals, registers and approvals.
• Arrange project meetings, manage invitations, agendas, meeting rooms or online links, and prepare presentation materials.
• Draft or support the preparation of meeting minutes, action lists, decision logs and follow‑up trackers for technical, commercial, HSSE and client meetings.
• Maintain administrative trackers for actions, decisions, responsible owners, due dates and overdue items.
• Support the QS & Reporting team in compiling inputs for daily, weekly and monthly reports, dashboards and executive summaries.
• Coordinate timesheet collection, attendance, leave, mobilization and demobilization records for construction personnel.
• Administer staff mobilization, onboarding records, site access documentation and personnel approvals.

Required profile

• Experience in project administration or office support within construction or engineering environments.
• Strong organizational skills with the ability to manage multiple documentation streams.
• Excellent written and verbal communication for preparing correspondence and meeting materials.
• Attention to detail for maintaining audit‑ready records and trackers.

Required skills

What we offer

• Opportunity to work on a high‑visibility data center construction program.
• Collaboration with multidisciplinary teams and international stakeholders.
• Professional development in construction project administration.