People and Culture Admin Officer

About the role

Yayasan Plan International Indonesia (YPII), the national entity of Plan International in Indonesia, is hiring a People and Culture Admin Officer in Jakarta. The role prepares and maintains staff data and contracts, organizational structures, policies and procedures, and prepares audit data requirements for people and culture administration. It reports to the People and Culture Manager and has a functional relationship with all staff involved in the People and Culture administration process. Candidates must be authorized to work in Indonesia, as the role does not offer visa sponsorship.

Key responsibilities

• Coordinate with Talent Acquisition, Talent Management and Learning and Development specialists to prepare staff contracts, amendments, officer-in-charge letters, special assignments, mutual agreements and quit claims, collect signatures and send contract reminders to staff and supervisors.
• Maintain physical and digital personnel records and prepare documents for final payment; coordinate with Employee Relations to prepare off-boarding clearance documents.
• Update the monthly staff list and circulate it to Finance and People and Culture, administer the HRIS (SAP SF and Talenta), update the organization structure and policies, prepare people and culture reports and audit requirements, and coordinate storage of physical and digital documents.
• Ensure administration processes comply with organization regulations and local law, including performance management, contract management and separation processes.
• Assist in implementing Safeguarding, PSHEA and GEDSI policies and the Code of Conduct in staff administration, ensuring concerns are reported and handled according to procedure.

Required profile

• Bachelor's degree in a relevant field.
• At least 2 years of experience with HRIS systems such as SAP, Oracle or Mekari Talenta.
• At least 2 years of HRIS administration and employee data management for a workforce of at least 250 people, mostly under fixed-term contracts (PKWT).
• Working knowledge of Indonesian labour laws and regulations.
• Good written and spoken English and good written English skills.

Required skills

• Proficiency in Microsoft Office, especially Word, Excel and PowerPoint.
• Strong attention to detail, accuracy, confidentiality and teamwork.
• Ability to work in a multicultural environment and understand human rights and children's rights.

Applications are submitted online through the Plan International careers page with a cover letter and CV in English; the deadline is 9 November 2026. Pre-employment checks follow the Safeguarding policy.