Executive Assistant / Secretary

About the role

We are looking for a proactive Executive Assistant to support our Managing Director and the wider team. The role combines calendar management, event coordination, and administrative support in a fast‑moving consulting environment.

Key responsibilities

• Manage calendars, schedule meetings and arrange travel for senior executives.
• Coordinate internal and external events, collaborating with the M&E team on‑site and off‑site.
• Process expense reports and handle related administration.
• Provide day‑to‑day administrative support, including myTE system tasks.
• Facilitate communication across local and global stakeholders.
• Maintain document control and ensure quality standards.
• Offer proactive business alignment support and handle special assignments as needed.

Required profile

• Bachelor’s degree in Business Administration, Management or a related field.
• 1‑4 years of experience as an Executive Assistant, Personal Assistant or Secretary, preferably supporting senior leaders.
• Excellent written and verbal communication in Bahasa Indonesia and English.
• Strong organizational, time‑management and attention‑to‑detail abilities.
• Professionalism, confidentiality and the capacity to work independently.

Required skills

• Microsoft Outlook
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word
• Collaboration tools (e.g., Teams, Slack)